Faxing remains essential for many organizations, especially those that handle sensitive or regulated information. However, traditional faxing often requires dedicated phone lines, physical hardware, ongoing maintenance, and additional IT resources.
Cloud faxing for businesses provides a more modern way to send and manage important documents. eGoldFax offers a secure, cloud-based solution for sending, receiving, managing, and archiving faxes without traditional fax infrastructure.
What Is Cloud Faxing for Businesses?
eGoldFax is designed to support businesses of all sizes. Users can securely send and receive faxes through email, computers, and multifunction printers. Best of all, they can do so without a traditional fax telephone line.
The platform runs on Microsoft Azure Commercial and Government environments, which provide more than 100 compliance certifications. eGoldFax only requires internet access and an email address, making it simple to deploy and easy for employees to use.
Reduce Hardware and Phone-Line Costs
Traditional faxing can create unnecessary expenses. These may include MFP fax hardware, analog telephone lines, long-distance charges, equipment installation, and ongoing maintenance.
By moving faxing to the cloud, eGoldFax eliminates the need for much of this infrastructure. Businesses can keep their existing fax numbers or acquire new ones. They can also avoid upfront fax hardware costs and long-term contracts.
The service works with virtually all major multifunction printer manufacturers. This allows employees to continue faxing from familiar office equipment without maintaining a traditional phone line.
Four Convenient Ways to Send a Fax
eGoldFax gives employees several ways to send documents. Users can choose the method that works best for their workflow.
- Email to Fax – Attach a document to an email and send it as a fax. TLS 1.3 encryption protects documents while they travel to the eGoldFax service.
- Print to Fax – Select “eGoldFax Print to Fax” from a Windows application or web browser. The platform will convert and send the document as a fax.
- MFP to Fax – Send secure, cloud-based faxes directly from a multifunction printer. No traditional telephone line is required.
- App to Fax – Use the eGoldFax Desktop application to send documents from a Windows computer through a secure HTTPS connection.
These options make cloud faxing for businesses more flexible. Employees can fax from the office, at home, or while working remotely.
Securely Receive and Manage Faxes
eGoldFax also provides several options for receiving documents. Incoming faxes can arrive through encrypted email as PDF or TIFF attachments. Users can also route documents to a network folder or printer.
Another option is to access faxes through a secure download link or the eGoldFax Desktop application.
Direct Inward Dial fax numbers can route documents directly to individual users. This helps protect sensitive information and ensures each fax reaches the appropriate recipient.
The platform’s “Never Busy” feature also helps organizations avoid missed incoming faxes caused by busy signals.
Enterprise-Grade Security and Compliance
Security is an important consideration when choosing cloud faxing for businesses. eGoldFax provides enterprise-grade features to all users, including:
- TLS 1.3 and HTTPS encryption
- 256-bit AES-encrypted PDF archiving
- Two-factor authentication
- Secure fax routing
- Fax delivery confirmations
- Customizable cover pages
- FCC-compliant fax number porting
- More than 10 years of encrypted fax archiving
The secure administrative portal provides additional control. Authorized users can manage employees, fax routing, reports, and archived documents from one centralized location.
These capabilities can support organizations in industries that handle sensitive information. This includes medical, legal, financial, educational, and government organizations. However, businesses across many industries can benefit from the platform’s security and reliability.
Upgrade Your Faxing Experience with Offix
eGoldFax supports an unlimited number of users and multifunction printers at no additional cost. This allows the service to grow alongside your business.
Organizations can use eGoldFax to reduce costs, strengthen document security, support remote employees, and replace outdated fax equipment. Its flexibility makes it a scalable option for businesses with changing needs.
As an authorized eGoldFax reseller, Offix can help modernize your faxing environment. We can also help determine the right setup for your organization.
Contact Offix today to learn more about eGoldFax and find the right cloud fax solution for your business.