Managed Print Solutions

Even if you have not purchased your copiers or printers from OFFIX, Managed Print Services allows you to enjoy substantial savings by letting us manage your entire fleet. We buy in bulk and have direct relationship with manufacturers. This means special pricing and savings that we can pass on to you. We further increase your savings by making your fleet usage as efficient and effective as possible. One vendor, significant savings immediately, and a more efficient business!

Did you know that most businesses spend tens of thousands of untracked dollars operating printers and copiers and do not know it? Luckily, there’s a way to identify and track these costs and reduce them substantially. Experience immediate cost reduction through sourcing optimization, and reduce your medium and long-term costs through optimized fleet setup and intelligent print processes.

Through our Managed Print Solutions services, Offix can identify your actual and complete print-related expenses and reduce your cost of operation immediately and in the long run through 3-sets of defined activities.

1. IMMEDIATE SAVINGS through vendor consolidation. One single vendor managing your fleet means savings that add up almost immediately. Offix partners with America’s leading printer and copier manufacturers, allowing us to extend our bulk purchase savings and fast-track order capabilities directly to you. Stop worrying about supplies and save money every month while doing that.
2. RIGHT-SIZE YOUR EQUIPMENT AND SAVE EVEN MORE: after reducing your expenses by benefiting from our manufacturer discounts and relationships, we thoroughly audit your systems and processes and recommend right-sizing. Sometimes, it’s about consolidating multiple machines into one, reducing the number of desktop printers, relocating some of your hardware, or even combining them all. In all cases, we will work with you to ensure your current processes are not disrupted and how they can be improved through each possible solution. In all cases, we will show you projected savings for each scenario.
3. MAXIMIZE SAVINGS THROUGH RULE-BASED PRINTING: should that document print on your desktop printer, the copier down the hall, or the MFP outside your office? Sophisticated and highly adaptable rule-based printing logic will determine the best solution in real time based on the cheapest option for that particular document, the effort required to retrieve it, and your preferences and processes.

Most businesses know the operating cost and volumes associated with their copiers and multifunction printers (MFPs); when it comes to other printers (like desktop printers), however, most companies can’t track cost and use, which translates to unchecked expenses that can have a significant impact on the business bottom line.

Most organizations spend more money operating desktop printers than copiers and MFPs and do not know it!  Knowing the actual cost of your entire printer fleet means efficient use and substantial savings.

What are Offix Managed Print Services?

Offix Managed Print Services is a comprehensive package to optimize the potential of your fleet of output devices (laser printers, MFPs, and copiers).

Whether you choose a single activity or the entire suite, you can be sure that partnering with Offix will make your business or organization more efficient. Our approach is simple.

Here’s what we can do for you:

1. Current Cost Report: Provide an overview of the actual cost of your entire current print fleet
2. Analysis of your existing fleet and processes to identify inefficiencies and savings opportunities
3. Hardware Improvement: Identify opportunities to reduce or change inefficient or underutilized hardware
4. Software and Process Improvement: Through a thorough analysis of your current workflows and processes, our consultants will design software workflows that maximize efficiency and reduce cost by automatically routing jobs to the machine that provides the fastest, most efficient, and least expensive results for that specific print job.
5. Continuous Improvement: Regularly monitor process and equipment performance, share data findings with you, and constantly provide recommendations to improve performance.

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Why Should You Use Managed Print Services?

Managed Print Services focuses on the optimization of current workflows to increase productivity. Higher productivity means higher profits. The results are precise:

• Provide total fleet management and immediate savings
• Reduce overall operating costs
• Increase productivity
• Provide HP OEM supplies – automatically shipped directly to the user
• Provide ongoing data on volumes, department billing, and tracking
• Simplify printing needs with one vendor offering same-day on-site service
• Reduce environmental impact

Our proven processes have helped companies of all sizes become more efficient and productive while reducing long-term costs.

Offix Managed Print Solutions are Designed to:

• Increase productivity and lower overall operating costs
• Eliminate up to 30% of total print costs
• Reduce environmental impact
• Provide comprehensive print-fleet management and immediate savings
• Have all equipment summarized in one location
• Provide statistics on all equipment usage, departmental billing, and tracking
• Automatically provide all supplies for covered machines
• Simplify printing needs with one dealer

Stresses of Managing your Print Fleet