Legal organizations regularly exchange contracts, case files, court documents, financial records, and other confidential information. Secure cloud faxing for legal organizations provides a modern way to manage these documents while protecting sensitive information. Traditional fax equipment, on the other hand, can create challenges with security, accessibility, and recordkeeping.
eGoldFax offers a secure, cloud-based solution for sending, receiving, managing, and archiving important documents. It also removes the need for traditional fax lines and hardware.
Secure Cloud Faxing for Legal Organizations
Legal organizations handle sensitive information every day. Protecting client confidentiality and document security is essential. Shared fax machines and unsecured paper documents can make that more difficult.
eGoldFax helps address these concerns with enterprise-grade security and encrypted document transmission. It also provides controlled fax routing and detailed reporting.
The platform runs on Microsoft Azure, which provides more than 100 compliance certifications. These capabilities can help legal organizations support applicable regulatory requirements, including HIPAA and GDPR.
Protect Confidential Client Information
Traditional fax machines may leave sensitive documents unattended in shared office spaces. eGoldFax provides secure digital delivery options that help reduce this risk.
Direct Inward Dial fax numbers can route documents directly to individual users. This helps ensure information reaches the intended recipient.
The administrative portal also includes two-factor authentication. Authorized users can manage employees, fax routing, reports, and archived documents from one centralized location.
Improve Reporting and Document Retention
Legal organizations need reliable records of when documents were sent, received, and delivered. eGoldFax provides advanced reporting, fax confirmations, and greater visibility into fax activity.
Users can confirm successful deliveries, review transaction history, and reproduce documents when needed. The platform also provides more than 10 years of archiving in 256-bit AES-encrypted PDFs. This makes it easier to maintain and retrieve important legal records.
Four Convenient Ways to Send a Fax
eGoldFax gives legal professionals several ways to send documents. Users can choose the method that works best for their workflow.
- Email to Fax – Attach a document to an email and send it as a fax. TLS 1.3 encryption protects documents while they travel to the eGoldFax service.
- Print to Fax – Select “eGoldFax Print to Fax” from a Windows application or web browser. The platform will convert and send the document as a fax.
- MFP to Fax – Send secure, cloud-based faxes directly from a multifunction printer. No traditional telephone line is required.
- App to Fax – Use the eGoldFax Desktop application to send documents from a Windows computer through a secure HTTPS connection.
These options give attorneys and staff greater flexibility. They can fax documents from the office, at home, or while working remotely.
Receive and Route Legal Documents Securely
eGoldFax also provides several options for receiving documents. Incoming faxes can arrive through encrypted email as PDF or TIFF attachments. Users can also route them to a network folder or printer.
Another option is to access documents through a secure download link or the eGoldFax Desktop application.
The platform’s “Never Busy” feature helps organizations avoid missed faxes caused by busy signals. Users can also create custom cover pages with branding, contact information, confidentiality notices, and other required details.
Reduce Costs and Support Organizational Growth
Traditional faxing often requires dedicated hardware, analog phone lines, installation, and ongoing maintenance. Organizations may also face long-distance charges and other expenses.
Moving faxing to the cloud can reduce these costs. Organizations can also keep their existing fax numbers or acquire new ones.
eGoldFax supports an unlimited number of users and multifunction printers at no additional cost. It also works with virtually all major MFP manufacturers.
This flexibility makes eGoldFax a scalable option for secure cloud faxing for legal organizations of different sizes.
Strengthen Legal Faxing with Offix
eGoldFax makes secure cloud faxing for legal organizations easier to manage. It can help protect confidential information, improve document traceability, support remote employees, and replace outdated fax infrastructure.
As an authorized eGoldFax reseller, Offix can help modernize your faxing environment. We can also help determine the right setup for your organization.
Contact Offix today to learn more about eGoldFax and find the right cloud fax solution for your organization.